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How can I manage the room inventory and occupancy?

HOME > SETUP AREA > How can I manage the room inventory and occupancy?

 

ROOM OCCUPANCY

The definition of your room inventory is crucial to avoid overbookings, because once you set the number of rooms available, the platform won't allow you to receive any additional booking.

  

STEP 1:  First you need to go to SETUP > ROOM INVENTORY.

  
STEP 2:  Click on NEW in order to create your room inventory and specify your room inventory, by entering the following information.

  • Example:  Villa T2 with maximum capacity for 4 adults and 2 children.
  • The first three fields (marked with a blue mark) are mandatory

  

  • NAME - Enter the name of the Inventory of your Rooms
  • NUMBER OF ROOMS - Enter the amount of rooms you have for this inventory
  • MAX. ADULTS - Enter the maximum of adults allowed in this inventory ( the maximum capacity of adults that the room can accommodate )
  • MAX. CHILDRENEnter the maximum of children allowed in this inventory ( the maximum capacity of children that the room can accommodate )
  • MAX PERSONS - Enter the maximum capacity allowed on the specific room type created/edited

  

MAX PERSONS

The total amount added in this field will be a combination of adults and children, according to max settings added on the relevant fields.

E.G.: If you are creating an inventory for a T2 Apartment that allows a maximum of 4 pax, it can have several combinations like:

  • 1 adult + 3 children
  • 2 adults + 2 children
  • 3 adults + 1 children
  • 4 adults

STEP 3:  Make sure you save all the information entered by clicking on the  button.

  

STEP 4:  Under the WEBSITE tab, click on PUBLISH CHANGES, so that all this information becomes available at your website.


  

PRICE PER OCCUPANCY

In order to create pricing per occupancy, hotels define a base rate that is yielded on a daily basis (typically the double occupancy rate) and extra charges for additional adults and/or children. Therefore, this settings always have to be in accordance to the room inventory created previously.

  

STEP 1:  First you need to go to SETUP > HOME > ROOM TYPES.

  

STEP 2:  Select the room that you wish to edit and click on PRICE-PER-OCCUPANCY.

  • Example:  Villa T2 with maximum capacity for 4 adults and 2 children.

  

STEP 3:  On the next screen define your base occupancy and the extra charges for additional adults and/or children.

  

Example:  Villa T2 with maximum capacity for 4 adults and 2 children.

  • On this case, the base price defined for Villa T2 (1500€) is considering a base occupancy of 2 adults.
  • For an addtional adult (upto a maximum of 4 adults) it will be charged an extra of 75€/adult.
  • For an additional child (upto a maximum of 2 children) it will be charged an extra of 50€/child.

  

STEP 4:  Click on SAVE and you will get a confirmation message: 

   

STEP 5:  Now your room type will display the occupancy details as shown here:

 

From now on, when selecting this room type on your booking engine, the price displayed will be according to the selection of adults/children done below the calendar area.

  

STEP 6:  Under the WEBSITE tab, click on PUBLISH CHANGES, so that all this information becomes available on the website.